If you’re sending your memo via email, these additional attachments can be added to your email. If you choose to include attachments, include a note about what you’ve attached below your closing. Your supplemental information should include any documentation you want to share, such as graphs, lists, tables, or photos. ![]() Summaries can be a few sentences long or a bullet-pointed list of key information. If the information in your memo needs further clarification, you can place it within this section. A summary may list key recommendations, a summation of important information, references, methods, or resources you used. You can place the summary right before your closing statement. ![]() Summaries help recipients more easily digest the information you’ve shared. You should include a summary if your memo is more than one page. You can include a summary or attachments with your memo if you need to. But if you want to have one, make sure to keep it brief. Generally, memos don’t include a farewell. We recommend you share what you want your recipients to take action on one more time here, as well. The closing section is an opportunity to end your memo on a courteous note. Give specific supporting facts, ideas, and research that back up your memo, organizing the information from strongest to weakest. Lay out all of the details that support your ideas, beginning with the most critical information. The aim of this portion is to persuade the recipients to follow your recommended actions. Try writing, “Please by ” or “I appreciate your cooperation in this matter.” 5 Discussion Write about what the recipient should do after they read the memo or how you plan to solve the problem you’ve described. This is where you lay out the next steps for your recipients. This section can be either two to three sentences or a bullet-pointed list.
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